PROJECT DIRECTORS
- If appropriate, the Project Director will work with their grant supervisor to pull together representatives from all operations of the College and District that are impacted by the implementation of the grant.
- Prepare an annual self-evaluation to be provided to their supervisor along with any grant reports showing progress toward the objectives of the grant.
- Fully understand the terms and conditions of the grant they are responsible for directing.
- Participate in all mandatory training workshops provided by the Grants Office: Best Practices Approach to Grant Management, Audit-Readiness, Year-End Closing Requirements, and yearly retraining if required, plus any granting agency training.
- Provide a copy of all program reports, grant award documents, completed grant applications, and any documentation reflecting agency-approved revisions to the Grants Office.
- Maintain a calendar of significant deadlines for the grant they direct.
- Facilitate communications among all stakeholders (e.g., district, campus, and external partners).
- Ensure compliance with the grant agreement, all applicable federal, state, and other regulations listed in the grant award, and adhere to District policies, including those related to year-end closing and budget development.
- Ensure that the budget and associated expenditures in the district's ledgers(Galaxy) accurately reflect the approved budget awarded by the granting agency.
- Keep records suitable for audits.
- Accurately monitor all expenditures over the course of the grant.
- Verify the faculty load for each semester of the grant being proposed and remain within the required limits.
- Ensure that FTE allocations to the grant are registered with and approved by the necessary individuals.
- Provide the required notice of termination of employment to staff funded by the grant.
- Prepare and submit all required Board materials and fiscal transactions, such as budget transfers. deadlines.
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All fiscal reports require review by the District Grant Accounting Office prior to submission. A minimum of two weeks lead time should be allowed for these reviews.
(A copy of the Project Director Responsibilities can be downloaded from here.)
The completed self-evaluation is to be provided annually to the Project Director's supervisor along with any grant reports, which show progress towards the objectives of the grant.
