Forms and Documents

 

Special Project FORMS

• Special Project Request Form (Certificated/Academic)
• Special Project Request Form (Classified)
• Special Project Time Report (Certificated/Academic)
• Special Project Time Report (Classified)

BEFORE A SPECIAL PROJECT CAN BEGIN IT MUST BE APPROVED BY THE BOARD OF TRUSTEES.

Special Projects Procedures (For CERTIFICATED/ACADEMIC EMPLOYEES)

1. The Dean/Director who will have responsibility for the project will complete the Special Project Request Form. The Dean/Director will discuss the special project with the employee, sign it and forward to Budget Control for funding approval.
2. Budget Control will verifying funding, sign the form, and return it to the Dean/Director.
3. The Dean/Director will forward the form to the appropriate Vice President for approval/signature.
4. The Vice President will forward the form to the President for approval/signature.
5. The President will forward the original request to Diversity and Human Resources.
6. Diversity and Human Resources will prepare a board report for approval by the Board of Trustees. (Special projects cannot be paid without Board approval.)
7. Diversity and Human Resources will forward the original request to Payroll and copies to the employee's personnel file, the employee, and the Dean/Director.
8. Upon completion of the project:
   • The employee will submit a Special Project Time Report to the Dean/Director who has responsibility for the project's budget for signature after the work has been completed.
   • The Dean/Director who has responsibility for the project will submit the Special Project Time Report to Payroll for payment.
9. If a cancellation or change has occurred, it must be noted on the Special Project Time Report.
   

Special Projects Procedures (For Classified EMPLOYEES)

1. The area Manager/Dean/Director who will have responsibility for the project will complete a Special Project Request Form to obtain approval for a current District classified/hourly/non-academic employee to complete the special project.
2. The requesting Manager/Dean/Director will review the special project request with the employee and have the employee sign it and will forward to budget control for funding approval.
3. Budget control will verifying funding, sign the form, and return it to the area Manager/Dean/Director.
4. The area Manager/Dean/Director will forward the form to the appropriate Vice President, Vice Chancellor or Campus President for signature who will forward the original request to Diversity and
   Human Resources.
5. Diversity and Human Resources will prepare a board report for approval by the Board of Trustees. (Special projects cannot be paid without board approval.)
6. Diversity and Human Resources will forward the original request to Payroll and make copies to the employee's personnel file, the employee, and the area Manager/Dean/Director.
7. Upon completion of the project:
   • The employee will submit a Special Project Time Report to the Manager/Dean/Director who has responsibility for the project's budget for signature after the work has been completed.
   • The Dean/Director who has responsibility for the project will submit the Special Project Time Report to Payroll for payment.

   Warning: Hours worked for all special projects of all temporary, hourly as needed employees are counted towards the maximum allotted hours that they may work during the fiscal year. (The maximum allotted hours that they may work per fiscal year is 950 hours.)

   
   

Special Project Procedures (certificated)

Special Project Procedures (classified)